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UNITED NATIONS OFFICE FOR THE CORDINATION OF HUMANITARIAN AFFAIRS =
(OCHA) VACANCY NEWSLETTER=C3=82=C2=AE =
________________________________________ OCHA’s mission is to mobilise =
and coordinate effective and principled humanitarian action in =
partnership with national and international actors in order to: =
=C3=A2=E2=82=AC=C2=A2 alleviate human suffering in disasters and =
emergencies =C3=A2=E2=82=AC=C2=A2 advocate for the rights of people =
in need =C3=A2=E2=82=AC=C2=A2 promote preparedness and prevention =
=C3=A2=E2=82=AC=C2=A2 facilitate sustainable solutions. In December =
1991, the General Assembly adopted Resolution 46/182 designed to =
strengthen the United Nation’s response to both complex emergencies =
and natural disasters. In addition it aimed at improving the overall =
effectiveness of the UN’s humanitarian operations in the field. The =
following vacant positions currently exist at OCHA SRI LANKA , BURUNDI =
AND INDONESIA OFFICES View the attached file for our current job =
openings. =C3=A2=E2=82=AC=C2=A2 DIRECTOR OF FINANCE =
=C3=A2=E2=82=AC=C2=A2 EMERGENCY PROGRAMME OFFICER =
=C3=A2=E2=82=AC=C2=A2 MONITORING & EVALUATION EXPERT =
=C3=A2=E2=82=AC=C2=A2 SENIOR TECHNICAL ADVISOR =
=C3=A2=E2=82=AC=C2=A2 SENIOR PUBLIC HEALTH OFFICER. =
________________________________________ JOB TITLE; =
DIRECTOR OF FINANCE ORGANIZATIONAL UNIT: Office for the =
Coordination of Humanitarian Affairs DUTY STATION(OFFICES): SRI LANKA =
, BURUNDI AND INDONESIA Job summary The Director of Finance oversees =
the creation and implementation of internal controls, policies and =
procedures for all financial activities of the OCHA Office . S/he =
provides capacity building support to all Mozambique accounting staff =
and management engaged in making decisions affecting the fiscal health =
of the OCHA Office. During the first six months of this position, the =
Director of Finance will focus heavily on establishing and revising =
policies and procedures appropriate to rapid growth in size, impact =
and responsibility of the OCHA Office. The Director of Finance acts as =
the primary liaison between the OCHA Office and OCHA headquarters =
regarding all financial matters. S/he is responsible for ensuring =
compliance with all applicable laws, regulations and norms. The =
Director of Finance acts as an internal auditor of financial systems and =
processes, insuring the consistency, quality and legality of financial =
activities, and the fiscal health and sustainability of the OCHA =
Office Responsibilities Fiscal oversight - Develop, review, update and =
implement effective financial policies and procedures for the OCHA =
Office that comply with Generally Accepted Accounting Principles =
(GAAP), local and global OCHA policies, donor policies and all relevant =
Government and U.N laws, regulations and norms. - Cultivate and =
maintain an expertise on the rules and regulations of various donors and =
provide guidance in the area of donor compliance. - Develop, =
coordinate and implement plans for the control, monitoring and reporting =
of all financial operations. - Perform internal audits of =
OCHA=C3=A2=E2=82=AC=E2=84=A2s accounting activities in all its offices, =
including monthly reviews of financial transactions to check for =
appropriate documentation, correct account assignment and approvals. - =
Manage all audits performed by external actors including collaborating =
with all OCHA offices to prepare appropriate documentation, respond to =
requests for clarification and take corrective action. - Ensure that all =
financial information and accounting procedures effectively and =
efficiently respond to the reporting expectations of donors. - =
Consolidate monthly financial reports to provide timely reports on =
fiscal health, including revenue/expenditure reports, expense reports =
by grant, budget variance reports, among others. - Monitor and report on =
cash flow, and work with program staff and others to predict and =
stabilize cash flows. - Participate with other management and staff =
during the annual budget process and in the development of grant =
proposal budgets. - Assist accounting and human resources with payroll =
processes to enable accurate and timely distribution of salaries and =
benefits. - Advise senior management regarding the approval of large =
expenditures within Mozambique. - Participate in all strategic planning =
meetings affecting the OCHA Office - Collaborate with Director of =
Logistics to establish and maintain accounting standards, transparent =
procedures, and donor compliance regarding procurement activities. - =
Collaborate with IT staff and others to guarantee that =
OCHA=C3=A2=E2=82=AC=E2=84=A2s software, hardware and connectivity permit =
effective accounting processes. - Manage the organizations process for =
paying taxes in the Country. - Represent the organization at relevant =
forums, workshops and meetings. Capacity building and support - =
Cultivate and maintain an in-depth understanding of the strengths, =
weaknesses, potentials and risks regarding finances among each office =
and its staff as well as in the OCHA Office overall. - Assist accounting =
staff with troubleshooting and problem solving as they arise. - Provide =
capacity building support to accounting staff, program staff and =
management on all financial matters. - Conduct one-on-one and group =
workshops to respond to identified training needs. - Connect staff with =
professional training opportunities appropriate to both the needs of the =
organization and the employee. - Provide input to supervisors on =
performance appraisals of accounting staff. - Foster a spirit of =
teamwork, trust and transparency among accounting staff in the OCHA =
Office - Play a significant role in the recruitment of new =
accounting staff. Qualifications - A four-year degree in Accounting, =
Finance or equivalent with 10 or more years of accounting management =
experience in a medium or large NGO; or a Masters degree, Certified =
Public Accountant (CPA), Certified Accountant (CA) or equivalent with 6 =
or more years of accounting management experience in a medium or large =
NGO. - At least three years working experience in the developing world. =
- Experience with U.N regulations. - Solid experience with Microsoft =
Outlook, Word, Excel, and PowerPoint; Peachtree accounting software; and =
Microsoft Dynamics NAV (Navision) or other major accounting software =
package. - Proven experience with International organisations is =
preferred. Experience with other government, bilateral or multilateral =
donor systems is acceptable. - Thorough and transparent communication =
skills combined with strong experience in professional mentoring, team =
building and organized collaboration. - Exceptional ability to =
prioritize, plan and adapt within a complex and rapidly changing =
environment. ________________________________________ Emergency =
Programme Officer =C3=A2=E2=82=AC=E2=80=9C P4 , ORGANIZATIONAL UNIT: =
Office for the Coordination of Humanitarian Affairs DUTY =
STATION(OFFICES): INDONESIA , SRI LANKA AND BURUNDI Key =
Responsibilities: - To manage OCHA day-to-day activities in the Country =
, ensuring an efficient humanitarian response and an effective, =
accountable use of OCHA funds. - To represent OCHA at all relevant =
co-ordination bodies, for example the Protection Working Groups and UN =
inter-agency meetings. - To ensure that all programme activities in =
the country are firmly situated within the established humanitarian =
framework for response and therefore in close collaboration with the =
relevant local authorities, UN agencies and NGOs. - To advocate on =
behalf of older people in the country in order to promote their =
inclusion in programmes outside the reach of OCHA activities. - To be =
responsible for all aspects of international staff management in the =
country including , job review and security within =
OCHA=C3=A2=E2=82=AC=E2=84=A2s policies. This will also include =
international staff professional development and guidance in planning, =
implementation and evaluation of their programmes as well as identifying =
capacity building opportunities as they arise. - To have ultimate =
responsibility for local staff management in The country, including the =
recruitment of support staff, development, guidance in their =
activities, and capacity building and ensuring that =
OCHA=C3=A2=E2=82=AC=E2=84=A2s practice complies with Labour law =
taking advice from the country development programme. - To control and =
manage expenditure of OCHA’s budget, including monitoring of =
expenditure, supervision of the monthly finance reporting process =
accounts and revision and maintenance of financial controls. - To =
identify and explore new operational and strategic opportunities for the =
OCHA programme. - To take overall responsibility for the preparation of =
all OCHA proposals and monitoring and reporting to donors from whom =
funds are secured. These will be submitted to the Country Director and =
then passed onto Head Office in Geneva for sign off after appropriate =
input from concerned departments - To develop, in collaboration and =
consultation with the Programmes Department Geneva plans for on-going =
and future OCHA activities in The country. - To ensure the security =
and maintenance of OCHA property, including vehicles, accommodation =
and equipment. - To ensure staff safety through adherence to security =
guidelines and UN evacuation plans. - To provide monthly narrative and =
financial updates to the Country Programme Director and Geneva on =
OCHA’s programme activities and other developments in the region. - To =
travel to other areas of the country, where necessary in order to =
fulfil the above QUALIFICATIONS Education Advanced university degree =
(Masters and equivalent) in related field. A combination of relevant =
academic qualifications and extensive experience may be accepted in =
lieu of the advanced university degree. Work Experience At least 7 =
years of progressively responsible professional experience at national =
and international levels , including project management. =
________________________________________ Monitoring & Evaluation =
Expert, P5 ORGANIZATIONAL UNIT: Office for the =
Coordination of Humanitarian Affairs DUTY STATION(OFFICES): SRI LANKA =
, BURUNDI AND INDONESIA Responsibilities We seek an accomplished =
professional with significant M&E experience and accomplishments applied =
in international development work, e.g., measuring project progress =
accurately in order to adjust strategies and enhance project =
cost-efficiency and effectiveness. The successful candidate will be =
based at OCHA office and work via remote communications and traveling =
to project sites as required. This position reports to the Senior M&E =
Expert and supports all members of the M&E Team, including strengthening =
team member skills and practices. The position will also mentor, =
coach, and train program and project field staff who have M&E =
responsibilities. Other responsibilities include leadership or =
contributions on M&E and evaluation projects for a variety of external =
clients, applying and promoting M&E principles and appropriate methods =
flexibly and creatively, developing and improving M&E strategy for =
proposals, project start-up and work planning, and working in the ICT =
Program to conceptualize, develop, and enhance effective M&E tools =
using appropriate, cost-effective, locally-sustainable information =
technology. Like all team members, this position is responsible for =
promoting effective, pragmatic M&E that supports project results and =
meets quality standards across all program areas. The team is housed =
in the Information and Communication Technology (ICT) Program to help =
develop and use appropriate tools to support effective M&E systems =
that improve impact. Specific position responsibilities include the =
following: - Develop and support M&E systems for field projects =
including strategies, plans, indicators; data collection and information =
management tools and training; quality assurance mechanisms; and =
related budgeting tasks - Develop and support project evaluations, =
including data collection design, tools, and implementation; data =
analysis and qualitative assessments; team guidance and mentoring; =
collaborative development and oral and written presentation of findings =
and recommendations - Support M&E Team members, field M&E staff, and =
field program staff with expertise, technical assistance, and mentoring =
to improve ongoing project M&E and effective information use - Lead or =
contribute to M&E and ICT proposals - Develop M&E sections for other =
program’s proposals as appropriate, e.g. narrative approach tailored to =
technical approach, timeframe, and budget; illustrative results and =
indicators; provide M&E input for other proposal sections including =
staffing, budgets, and technical as needed - Contribute technically on =
teams using ICT to develop effective M&E tools and strengthen =
applications Qualifications - Ph.D. preferred or Master’s Degree in a =
social science. - 8-10 years’ experience working in M&E in international =
development, including significant M&E field experience in low =
resource countries or in conflict or fragile states - Technical M&E =
skills, including several of the following: design and implementation of =
program M&E systems; M&E training design and implementation; =
development and field-testing of data collection instruments for M&E =
indicators; data collection design and implementation (routine or =
survey); data analysis, synthesis, and communication of results; applied =
evaluation or research skills, including statistical analysis; =
M&E-related information and communication technologies - Specialized =
knowledge and significant experience in M&E methods . - Excellent =
management and organizational skills suitable for a complex environment =
with multiple competing priorities, short deadlines, and performance =
pressure; ability to manage several major multidimensional activities =
simultaneously - Enthusiasm for providing technical leadership and =
mentoring on a collaborative team, including building M&E-relevant =
capacity with non-M&E staff, non-technical staff, and =
international/cross-cultural staff and counterparts - Superior skills in =
facilitation, team building and coordination; experience in developing =
strategic plans in collaboration with stakeholders who represent a =
wide range of interests and needs - Demonstrated experience with U.N =
and other donors’ M&E approaches, current tools, practices, and =
expectations for program results and reporting - Demonstrated writing =
skills, including technical papers, plans and reports for funding =
sources, communicating with colleagues and counterparts. Peer-reviewed =
journal articles are a plus. - Excellent communication and interpersonal =
skills, including professional presentation of technical and training =
materials and FSI 3/3 in at least one language other than English - =
Ability to travel independently and work independently and professional =
________________________________________ Senior Public Health =
Officer, P5 ORGANIZATIONAL UNIT: Office for the Coordination of =
Humanitarian Affairs DUTY STATION(OFFICES): SRI LANKA , BURUNDI AND =
INDONESIA The Senior Public Health Officer is a senior position in =
the office that functions under direct supervision of the OCHA =
Representative and technical guidance of the concerned Units in OCHA =
HQs. He/She is expected have an expert knowledge on various aspects of =
Public health care and management of communicable diseases in large =
population with minimum hygienic conditions. The specific functions =
include: 1.Direct and coordinate OCHA activities in the health sector =
- Map activities and gaps by each agency - Conduct negotiations with the =
Ministry of Health to include Person of Concern (PoCs) in host =
Government public health services at secondary and tertiary level =
(already achieved at primary level) - Closely follow up with =
Implementing Partners to oversee the transition of NGO- provided health =
services to public health services - Coordinate and participate in =
assessments: qualitative and quantitative - Coordinate and participate =
in development and implementation of appropriate monitoring and =
evaluation activities - Chair the NGO-OCHA medical committee which =
decides on assistance to medical cases which pass the thresholds as =
agreed on in the OCHA Health Guidelines - Develop systems to ensure =
proper and efficient screening for medical resettlement - Develop =
systems to ensure proper and efficient NGO referral of refugees to =
secondary and tertiary care facilities - Improve and standardise health =
information systems - Direct OCHA activities in the mental health sector =
- Update and disseminate information materials on public health based on =
standard practices and policies among partners - Ensure that provisions =
contained in various Memoranda of Understanding between OCHA and other =
organisations are applied as appropriate 2. Undertake needs and =
resources assessments with Governments and partners in order to =
prioritise needs and activities in provision of services to refugees =
and other persons of concern to OCHA. - Review and analysis of relevant =
project proposals and budgetary submissions presented by OCHA partners =
within context of OCHA programme cycle - Ensure that project plans and =
proposals submitted to OCHA for funding adhere to internationally =
accepted standards and are based on a comprehensive primary health =
care strategy - Maintain and update contingency plans for potential =
epidemics, refugee and returnee movements 3. Monitor and evaluate =
country-level health and nutrition programmes against standard OCHA and =
international indicators to ensure that programmes are evidence-based =
and implemented in a comprehensive and cost-effective manner. - Active =
involvement in all aspects of programme monitoring and evaluation with =
emphasis on checking levels of implementation and impact vis-=C3=83 =
-vis resource inputs to measure cost-effectiveness and re-orient the =
programmes as appropriate - Monitor technical and financial aspects of =
health programme with emphasis on: - Organisation and use of OCHA?s =
Health Information System - Application of standard guidelines and =
protocols - Comprehensiveness of health programme. - Apply various =
mechanisms and tools to ensure proper monitoring including: - Regular =
meetings, in accordance with OCHA programming cycle - Site visits - =
Regular flow of information (reporting) - Use of Health Sector =
Monitoring Forms - Conventional/non-conventional surveys and evaluation =
studies - Meeting with health implementing partners - Providing =
technical support and guidance to implementing/operational partners =
where required - Data analysis and interpretation Support periodic =
nutrition surveys 4. Support capacity building initiatives so that =
refugees and other persons of concern to OCHA, OCHA and its partners =
acquire the needed knowledge, skills, and sense of responsibility and =
ownership of programmes. - Support health and nutrition focal points and =
coordinators to develop training plan, organise and act as resource =
persons in workshops and training both in-service (formal) and on the =
job (coaching) - Share with local and international partners on the =
ground relevant guidelines and information materials on refugee health =
including reproductive health, HIV/AIDS and nutrition materials - =
Support health focal points and coordinators to promote establishment of =
Refugee Health and Nutrition Committees to enable their active =
participation in process of health and nutrition planning, =
implementation, monitoring and evaluation 5. Advocate, inform, and =
communicate amongst stakeholders to ensure that refugee health and =
nutrition issues are on the national and international agenda and that =
the health and nutritional needs and status of refugees and other =
persons of concern to OCHA are appropriately documented and =
disseminated 6. Any other responsibilities/functions deemed necessary =
or as delegated by the OCHA Representative/Chief of Section in order =
to meet the level of the services in the organization. Academic: =
Advanced university degree (Post graduate level) in Medical science or =
Public Health or Epidemiology with focus on Reproductive health and =
HIV/AIDS related communicable diseases. Experience: Minimum of 6 t =
years progressively responsible functions in HIV/AIDS and Public Health =
or Reproductive health in tropical countries dealing with development =
of comprehensive public health care programmes. Of the 6 years, at =
least 4 years of experience should be in an international =
humanitarian organization dealing with HIV/Public health in large scale =
emergencies or displaced/refugee situations. Specific and proven skills =
and training in the areas of HIV and AIDS and Public health, including =
reproductive health. Demonstrated ability to organise and conduct =
training activities, seminars and mass information campaigns for the =
benefit of Implementing Partners and relevant government agencies. =
Applied knowledge in OCHA programme management, project formulation =
and monitoring as per OCHA established Programme Cycle. Proven ability =
to deal with multiple tasks in a courteous and service oriented manner =
in a demanding working condition that often has short deadlines. =
Skills: Ability towards analytical and creative thinking for rapid =
solutions. Good communicator with strong interpersonal and =
negotiations skills to deal with persons of various cultural and =
educational backgrounds. Strive to live up to high ethical and =
professional standards. A team player with service oriented attitudes. =
High IT affinity is essential with skills in PowerPoint, excel, data =
analysis and statistical soft-ware. Languages: Excellent knowledge of =
English (written/oral/comprehension) is essential. Working knowledge of =
another UN language, preferably Arabic. Advanced drafting skills in =
English. - Experience, advance training, balance and combined knowledge =
in diferent subjects: HIV and AIDS, Public Health, Reproductive health =
, Epidemiology and Tropical medicine. =
________________________________________ Senior Technical Advisor, P5 =
ORGANIZATIONAL UNIT: Office for the Coordination of Humanitarian =
Affairs DUTY STATION(OFFICES): SRI LANKA , BURUNDI AND INDONESIA The =
Senior Technical Advisor will be responsible for the following duties: =
1. Work closely with the Country Program Manager to organize staff and =
manage technical activities. 2. In coordination with Country Program =
Manager, the Ministry of Health and other in-country partners, develop =
country proposals, plans and budgets for OCHA technical assistance. 3. =
Collaborate with Country Program Manager to update the work plans and =
budgets on a quarterly basis. Technical Assistance 1. Provide direct =
in-country technical assistance to local counterparts and OCHA staff at =
national and peripheral levels, as appropriate within areas of =
expertise. 2. Act as focal point on OCHA activities to the Government =
.. 3. Coordinate with the Country Program Manager to identify the need =
for external consultants, and to organize and manage activities =
related to the provision of short-term technical assistance. Collaborate =
with the Country Program Manager to define scopes of work (SOW) for =
short-term technical assistance and obtain necessary approvals as =
required. 4. Coordinate the implementation of project activities and =
staff at both national and regional levels. 5. Supervise the technical =
work of OCHA staff and consultants and assess their performance. Ensure =
the consistency and high quality of the technical work carried out =
under the OCHA project according to OCHA standards. 6. In coordination =
with the Country Program Manager, identify, assess and propose =
opportunities for OCHA technical assistance. Where appropriate, seek =
additional field support funding to finance technical assistance =
activities. 7. Regularly produce reports documenting technical =
assistance activities. Supervision of staff and recruitment 1. =
Identify staffing needs, and coordinate the recruitment process for =
additional staff with the Country Program Manager as needed. 2. =
Identify capacity gaps of existing staff and coordinate with the Country =
Program Manager to implement training and other capacity building =
activities aimed at adequately equipping them with the skills and =
knowledge required to accomplish their technical, administrative and =
financial management responsibilities. 3. Supervise staff following =
OCHA policies. Supervisory responsibilities include, but are not limited =
to: a. Coordinating with supervisees to develop annual performance =
and development plans following OCHA policies and templates. b. =
Regularly providing feedback and guidance to staff on their performance =
c. Tracking progress of individual staff work plans d. Ensuring =
consistent quality of work performed. e. Approving timesheets, f. =
Conducting performance reviews; g. Instilling OCHA technical standards =
and organizations values; h. Communicating relevant information on U.N =
policies and procedures to all staff; i. Facilitating the development of =
staff skills and knowledge. Coordination and Communication 1. Serve as =
the in-country lead for maintaining regular verbal and written =
communications with the donor agencies and represent OCHA at =
meetings with the external partners as needed. 2. Create a mechanism for =
regular sharing of information on OCHA activities with the donor =
agencies, the public sector collaborating institutions and other =
partners. 3. Ensure effective communications within the in-country team. =
Establish adequate coordinating and supervision mechanisms inside the =
country office in order to ensure that the office functions in a =
participatory, collegial environment, where staff is properly mentored =
and responsibilities assigned according to capacity and professional =
growth. 4. Coordinate the communication and linkages of OCHA activities =
to in-country partners. 5. Ensure adequate coordination with other OCHA =
activities to promote the application and sharing of lessons learned as =
well as the dissemination of project products and information. =
Languages ________________________________________ The working =
languages of the OCHA secretariat are English and French. Salary and =
Benefits ________________________________________ As part of the UN =
secretariat, OCHA offers attractive remuneration packages and benefits. =
Starting salaries are based upon academic and professional =
qualifications, as well as the level of the post. We thank all =
applicants for their interest in employment opportunities with OCHA. =
Only candidates whose skills and experience are under serious =
consideration shall be contacted. Applicants are strongly encouraged =
to apply early due to the high volume of mails received - How to =
apply ________________________________________ Interested and qualified =
applicants should submit a one-page cover letter and updated curriculum =
vitae (CV) together with complete contact details of three =
professional references. CVs should be in English. Please send your =
application by e-mail with the post code or position as the subject of =
your email, Deadline: Open till when filled The Recruitment Section =
Human Resources Management Unit United Nations Office for the =
Coordination of Humanitarian Affairs 8-14 Palais de Nations, 1211, =
Geneva 10, Switzerland. Email: estaffing@ocha-site.org WARNING TO =
APPLICANTS: United Nations Office for the Coordination of Humanitarian =
Affairs does not charge any Job application, interview meeting or Job =
processing Fee. Only candidates whose skills and experience are under =
serious consideration shall be contacted. =20
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